How Movement Voter Project Used Offsite to Spark Team Bonding and Collaboration

Our Client

Movement Voter Project (MVP) is a nonprofit organization dedicated to strengthening grassroots movements and civic engagement across the United States. Founded in 2016, MVP serves as a strategic conduit for donors, directing funds to local organizations that focus on year-round organizing, cultural transformation, and policy advocacy. By investing in communities often overlooked, such as working-class individuals, youth, people of color, immigrants, and LGBTQ+ populations, MVP aims to build lasting power that transcends election cycles. Their approach combines donor advising, political organizing, and movement innovation to create a sustainable impact on the political landscape. 

MVP's model emphasizes targeting pivotal regions and races, investing in ongoing organizing efforts, and supporting key constituencies that can influence cultural and political shifts. By acting as a "mutual fund" for political giving, MVP simplifies the process for donors to contribute effectively to progressive causes. Their work includes funding organizations that not only engage in electoral activities but also focus on long-term strategies for cultural change and policy reform. Through this comprehensive approach, MVP strives to transform the political landscape and promote a more equitable and just society.

Choosing To Work With Offsite

When the Movement Voter Project planned their very first event in Atlanta, they turned to Offsite for help—and it turned out to be exactly what they needed. With a complicated schedule and a group of attendees who had very specific needs, including many with dietary restrictions and a strong preference for LGBTQ-friendly and Black-owned venues, Offsite stepped in to handle it all. They made sure everyone felt seen and respected, creating an event that truly reflected the organization’s values and mission.

As the event unfolded, Offsite’s flexibility shone through. When unexpected rain threatened to derail the welcome dinner, they quickly found a way to move everything indoors without missing a beat. The group was treated to a mix of team activities, cultural tours, and fun outings that helped everyone connect and unwind. By the end, the Movement Voter Project knew they had partnered with a team that not only managed the logistics flawlessly but also made the whole experience memorable and meaningful.

Navigating Complex Attendee Needs with Care

From the very start, the Movement Voter Project knew this event would be different, not just because it was their first in Atlanta, but because their group came with unique and complex needs. Over 60% of attendees had dietary restrictions, and many wanted to support venues that aligned with their values, including LGBTQ-friendly and Black-owned businesses. Offsite took on this challenge head-on, researching and securing locations that could accommodate these specific requests. It wasn’t just about finding places to eat or meet — it was about making sure every person felt comfortable, welcomed, and respected throughout the event.

This attention to detail meant more than logistics; it became a reflection of the Movement Voter Project’s commitment to inclusivity and advocacy. Offsite’s dedication to understanding and meeting these needs helped turn what could have been a stressful experience into a seamless and thoughtful gathering. For the organizers, knowing that their values were honored in every meal and every venue brought a level of confidence and ease that allowed them to focus on the event’s bigger goals.

Engaging Local Experiences and Team Activities

The Movement Voter Project wanted more than just meetings—they wanted an event that built connection and inspiration. Offsite brought the event to life by designing a schedule rich with purposeful local experiences and engaging team-building activities. From visits to local partner organizations to afternoon trips split across two different locations, the group explored Atlanta beyond the conference rooms. One memorable highlight was a self-guided bike ride along the city’s vibrant Beltline, offering a chance to enjoy the city’s sights while strengthening bonds within the team.

Evenings were just as thoughtfully planned, with options like food tours, baseball games, and karaoke ensuring there was something for everyone. The variety allowed attendees to choose how they wanted to unwind, fostering both fun and camaraderie. These experiences didn’t just fill time—they helped the Movement Voter Project members connect with the city in ways that energized their work and deepened their shared commitment.

Overcoming Challenges for a Successful Event

No event is without its hurdles, and the Movement Voter Project’s Atlanta gathering was no exception. Early on, Offsite faced a major challenge when the chosen hotel doubled the cost for meeting spaces and provided insufficient food, leaving some attendees hungry. Though disappointing, the team quickly adapted, finding alternative dining options that could accommodate everyone’s dietary needs. This setback became a reminder of the importance of flexibility and communication in event planning.

The weather also tested the team’s resilience when rain threatened the outdoor welcome dinner. Offsite’s quick pivot to move the event indoors ensured the evening went smoothly despite the change. These moments of unpredictability could have thrown the event off course, but thanks to Offsite’s proactive problem-solving, the Movement Voter Project was able to focus on its mission and enjoy a meaningful, memorable experience.

Developing Offsite Cadence

As the Movement Voter Project navigated their first large-scale event in Atlanta, they quickly realized the value of having Offsite not just as planners, but as steady partners throughout the entire experience. From managing last-minute adjustments to handling on-the-ground issues, Offsite was “on call” whenever needed—ready to jump in and solve problems in real time. Whether it was shifting an event indoors due to rain or smoothing out logistical wrinkles, their responsive support brought a sense of calm and control that the team deeply appreciated.

That hands-on presence didn’t end when the event wrapped. Offsite continued to advocate for the Movement Voter Project even after the final day, helping address post-event concerns like hotel disputes and vendor follow-ups. This kind of consistent, end-to-end support built a rhythm of trust and collaboration. It’s no surprise that the Movement Voter Project has already expressed interest in working with Offsite again, citing their reliability and care as key reasons for wanting to re-sign.